Executive Assistant

Location: Kochi (On-site)

Company: Resemble Systems

Employment Type: Full-time

About Resemble Systems

Resemble Systems is a strategy-led transformation firm working with small and mid-sized businesses across the UAE, Saudi Arabia, and India.

We help business owners identify and fix operational constraints that limit growth — using strategy, systems, and automation.

This is not a traditional IT company role.

You will work directly with the Founder, supporting high-level client interactions and business operations.

Role Overview

We are looking for a highly organized and proactive Executive Assistant to support the Founder in managing leads, scheduling strategy discussions, tracking follow-ups, and ensuring smooth communication with clients.

Your primary responsibility is to ensure that no opportunity is missed and every lead is followed up professionally.

Key Responsibilities

1. Lead & CRM Management

• Track all incoming leads from LinkedIn, email, and website
• Maintain and update CRM records
• Ensure every lead is followed up consistently

2. Meeting Scheduling & Coordination

• Schedule discovery calls and strategy meetings
• Manage the Founder’s calendar
• Send reminders and confirmations to clients

3. Client Communication

• Draft and send professional emails to business owners
• Follow up with prospects after meetings
• Maintain communication history

4. Meeting Notes & Follow-ups

• Capture key points from client discussions
• Track action items and next steps
• Ensure timely follow-up on all commitments

5. Administrative & Operational Support

• Assist in preparing proposals and presentations
• Organize documents and files
• Support day-to-day operational tasks

What We Are Looking For

• Strong written and spoken English
• Excellent organizational and follow-up skills
• Ability to communicate professionally with business owners
• Attention to detail and reliability
• Ability to manage multiple tasks without supervision

Preferred (Good to Have)

• Experience in administrative or coordination roles
• Familiarity with CRM tools
• Exposure to business consulting or technology environments

Why This Role Is Important

You will work closely with the Founder and be part of building a strategy-led consulting practice serving international clients.

This role can grow into:

• Client Success Manager
• Operations Manager

How to Apply

Please apply with your resume and a short note explaining:

👉 Why you are interested in this role

👉 Why you believe you are a good fit